In Blindata, responsibilities are crucial for governance, allowing users to effectively manage data assets. Each resource can be associated with responsibilities based on defined roles. When a resource is assigned to a user, this responsibility assignment is recorded in the Stewardship Responsibilities record, providing a history of accountability.

By assigning roles to users, the platform enables users to identify technical and/or business reference persons for specific data assets. This ensures clarity and accountability within the organization. Responsibilities can be associated with individual users or teams, offering flexibility to meet organizational needs.

Record of Responsibilities

Within the stewardship section it is possible to consult the register of responsibilities defined within the platform. The table is automatically filtered for the currently logged-in user, so you can see your responsibilities immediately.

The table can be filtered by:

• User
• Role
• Teams
• Resource
• Active/Not Active responsibility

It is also possible to download the list of responsibilities, filtered or not, in csv format.

The responsibility shown in the registry shows:

• Assignee: the assignee
• Role Name: with which role the assignee is qualified within the resource
• Resource Type: the type of resource on which to define the responsibility (Data product, Data Category or Physical Entity)
• Resource Name: the name of the resource
• Description: the description, if any, of the responsibility
• Start Date / End Date: the start and end dates of a responsibility within the resource
• Actions: there are two possible actions:
  • Terminate a responsibility: the responsibility its validity ends immediately and is no longer counted in the dashboards, remaining visible to the user. This action is performed by clicking on the icon with an x ​​in the center.
  • Delete a responsibility: in this case the responsibility is canceled permanently, without the possibility of remaining visible to the user. This action is performed by clicking on the icon in the shape of a bin.

How to Assign a Responsibility

The stewardship module allows you to define a responsibility in two different ways:

1. Within the registry page of the responsibilities, by clicking on the “+” icon at the top right as shown in the figure.
2. Inside the detail page of a resource on which it is possible to define a responsibility, under the tab “Responsibilities” as shown in the figure.

By clicking the “+ Add” button it is possible to open the modal to directly assign the responsibility on the resource to a team or to a single user.

The modal for the assignment of responsibility is composed of:

• User: the assignee user
• Teams: the assignee team
• Description: a summary description
• Resource: the resource on which to define responsibility
• Role: the role to assume for this responsibility
• Start Date: the start date of responsibility for the resource

A responsibility cannot be modified, but only permanently deleted or terminated.

Automatic Association of Responsibilities

When a new resource is created, Blindata allows the automatic assignment of responsibility to the creator. In case the creator of the resource has a role assignment that includes the type of resource being created, it will automatically be assigned to the creator of the resource, to prevent the role from being uncovered.

Suppose a user holds a role granting operational capabilities on Data Categories, in this scenario, whenever this user creates a new Data Category, they are automatically assigned the responsibility for it.